How to Use Calendars to Manage Schedules and Time

Another area I struggled with when I first started my home-business was managing my schedules.

I already use a wall calendar where I manage my family appointments and personal business.
Unfortunately, that is not an adequate system to use for a business.

I believe every person has to select a calendar system that suits his/her own personal style.

The important point is to keep your calendar highly viseable. It has to be in a place where you will see it several times a day. In a drawer or inside a cabinet probably won’t be helpful.

Additionally, your space for your home office has to be considered. Whether you have a separate room dedicated to your office space or a corner of the family living area will determine what you can use.

A visit to your Office supply store will give loads of ideas. When I was teaching, I used a large monthly desk calendar for daily activities and a poster sized write-on/wipe-off yearly calendar on the wall for annual & semi-annual meetings.
Many people like to use day planner notebooks.

We must remember the electronic methods of managing schedules.

At Mentoring For Free, we have 10 training calls every week.
I would remember the call 15-20 minutes before the call, then forget about it until it was half over.

To solve this problem, I used the calendar function in my cell phone. I entered the call as an appointment, set it as “recurring”, and gave myself a reminder alarm of 5 minutes before the call.

I also use Windows Calendar and Google Calendar. Comcast and other ISPs have calendars as well. With these calendars, I schedule all of my commitments, both personal and business. This allows me to see open timeslots available for teaching and mentoring activities. I can also better plan when I need to do my daily business activities.

One brilliant use for the Google Calendar is that you can share it with your team.
This way, when they need to schedule training or coaching calls with you, they can save time by checking your calendar for your availability before contacting you.

Be sure to review your calendar frequently.
At least every week you should look at your week, month and year to keep your commitments fresh in your mind.
At the beginning of every day, review and print out your day’s schedule so you have it in front of you at any time.

If you need any help with setting up your calendar, I am happy to help you.

Everybody says that after reading the free ebook, Success In 10 Steps, the help they get at Mentoring For Free is more valuable than any program they have paid for.

Karen
(541) 484-5455
Skype ID karen.j.miller